Australasian College for Emergency Medicine (ACEM)
Online Training Assessment
The conversion of their paper based trainee assessment program to an interactive online application.
The existing training program for the college’s trainees required an annual mail out by 1600 trainees of the entire year’s assessments. This process which could consist of upwards of 5000 individual forms to check, placed a considerable burden on ACEM’s administration.
The creation of the online training programme was designed to release ACEM from the majority of this workload and present ACEM’s trainees with a state of the art Internet based program. Along with the benefits to the trainees, the application’s data is synchronised with ACEM’s existing internal database structure, creating a round trip for both administration and the online users.
The application is used by several different groups of people including trainees, supervisors and various subgroups therein. A high degree of personalisation was built into the programme to enable different access levels, screen views and program rules according to the user group.
The hub of the application is the submission of a regular Interim Training Assessment (ITA) which occurs between two month and six month intervals. This process requires the individual login and submissions of the trainee and supervisor assessments. These individual assessments are then linked for a final joint assessment prior to final submission to ACEM for credentialing. The assessments are bound by numerous date rules and are linked to emails reminders and notifications to all parties, including ACEM administration.
Phase 2 of this programme includes an interactive Progress Summary Bar to provide the trainee with a clear picture of his progress throughout the application. It will also allow him to navigate directly to ITAs in all stages of completion. The addition of part time terms and leave entry will also be added in to enable trainees completing more than 1 term at a time to overlap them within the rules of the application.
A further online assessment section, Structured References was also slotted into the application. The assessments in this section ares linked to specific ITAs and allow the trainee to select three referees from pre-defined lists who must each complete a detailed assessment. All three individual assessments are bound to the trainee during a particular period of mandatory training.
For ACEM administration, a back end section which is accessible through the CMS was created to provide a highly detailed and effective reporting system. Their staff can review all aspects of the trainee's terms, assessments and overview to gain up to date data within a few clicks. In addition, an overlying set of business rules were written to enable ACEM administration to over-ride some of the front end date and access rules. This allows them a great degree of flexibility to support trainees who are unable to complete their assessments on schedule.
As with ACEM’s MOPS programme, the OTA application was built as a module within the EnterpriseFX Content Management System (CMS) to provide maximum flexibility and usability for ACEM.
Phase 1 of this application went live on schedule in August 2008, followed by Phase 2 in April 2009.